Free tool
List the repetitive tasks, the people on them and what an hour of their time costs. The calculator turns that into hours and dirhams a year, using the same assumptions we start an audit with.
46 working weeks, and 70% of the hours treated as work automation can take or shorten. An audit replaces both with your team’s own numbers.
Staff time each year
AED 49,600
about 451 hours, or 56 working days
An automation costing AED 15,000, plus AED 500 a month to run, would pay for itself in about 5 months if it removed this work.
How it works
Name each job that gets redone: retyping WhatsApp enquiries, chasing approvals, rebuilding the same spreadsheet, copying quotes into the accounts tool. For each one, enter how many people do it and how many hours each of them spends on it in a normal week. One hourly cost covers the team, so the total is comparable.
A year is not 52 weeks of full output. The calculator uses 46 working weeks, leaving room for leave and public holidays in the UAE. It then treats 70 percent of those hours as work that automation or a better tool can take or shorten. The other 30 percent stays with a person: the exceptions, the judgement and the conversations.
The calculator multiplies hours by the loaded cost you enter. Loaded means salary plus the cost of employing someone, not the rate you charge a client. The result is what the business spends to keep doing the work by hand. It is the opening number of an audit, not a quote.
Worked example
Two people spend five hours a week retyping enquiries, and one person spends four hours rebuilding the weekly report. That is 14 hours a week. At a loaded cost of AED 110 an hour, over 46 working weeks, with 70 percent of the hours treated as automatable:
A single workflow for a small business is often quoted between AED 8,000 and AED 40,000. The AED 15,000 line is an illustration, not a proposal. The AI and process audit replaces the 70 percent and the blended hourly cost with the hours your own team recognises. The same rough sum, with one slider instead of a task list, sits on the pricing page.
FAQ
The calculator multiplies weekly hours across every task by 46 working weeks, then by 70 percent, which is the share we treat as automatable. It then multiplies the hour total by the loaded hourly cost and rounds to the nearest hundred dirhams. Both assumptions appear under the result.
Use the loaded cost of the people doing the work: salary, allowance and the overhead of employing them, divided by their working hours. A rough UAE office figure often lands between AED 80 and AED 200 an hour. If you only know salaries, start there and treat the result as a floor.
Almost no process is fully automatic. Someone still handles the odd case, checks the output and talks to the customer. Seventy percent is a planning assumption, not a promise. An audit replaces it with the share your own team agrees can actually move.
No. AED 15,000 plus AED 500 a month is the worked example from our Dubai cost guide. It represents a small automation that removes most of a repetitive task. Real builds for a small business often sit between AED 8,000 and AED 40,000 for one workflow. The line only shows whether that kind of spend is in the same range as the time you are losing.
Then automation may not be the right spend yet. A few thousand dirhams a year rarely justifies a build. We would rather say so on a call than sell a project that does not pay back. The useful next step is still to check the tasks, because the leak is often one handover the sliders hide.
Free 30-minute call
Thirty minutes with the engineer who would build it. No salesperson. No slides. You get a straight answer on whether AI is the right fix.